Identificación documental sobre la COVID-19 y las experiencias en la Fiscalía General de la República de Cuba / Document identification about COVID-19 and experiences at the Office of the Attorney General of the Republic of Cuba

La Fiscalía General de la República ha jugado un rol importante en relación con la COVID-19. Esta institución ha generado un amplio volumen de documentos archivísticos como reflejo de sus actuaciones en el enfrentamiento a la pandemia. El propósito de este trabajo fue mostrar los resultados de una identificación documental realizada sobre las acciones de enfrentamiento y prevención de la COVID-19 en la en la Fiscalía General de la República de Cuba. La identificación se realizó a partir de 11 elementos relacionados con la gestión documental, para lo cual se realizó un análisis de los documentos correspondientes a los meses de abril y mayo del año 2020. Se expusieron las debilidades encontradas en relación con la gestión documental de la Fiscalía, lo que contribuirá a mejorar su trabajo organizacional(AU)

The Office of the Attorney General of the Republic has played an important role in relation to COVID-19. This institution has generated a large number of archival documents reflecting its actions in response to the pandemic. The purpose of the study was to present the results of a document identification effort concerning the response to and prevention of COVID-19 at the Office of the Attorney General of the Republic. The identification started from 11 elements related to document management, for which an analysis was performed of the documents corresponding to the months of April and May 2020. The weaknesses found in relation to document management were revealed, which will contribute to improve organizational work at the Office)

Propuesta de requisitos generales para el sistema de gestión documental de la Universidad de La Habana / Proposal of general requirements for the document management system at the University of Havana

El objetivo de la presente investigación fue proponer una especificación de requisitos generales para el sistema de gestión documental de la Universidad de La Habana consecuente con un ejercicio de gobierno más responsable, abierto, transparente e inclusivo, con un enfoque orientado a la rendición de cuentas y a un mayor control social. La investigación presentó un diseño descriptivo y un enfoque mixto, con predominio cualitativo. Para contribuir al desarrollo de un sistema de información que creara capacidades sobre la base de información de calidad en esta institución, el estudio se basó en la triangulación de dos metodologías: una desde el dominio de la gestión documental y otra desde la ingeniería de requisitos. Como resultado, se presentaron 22 elementos y 201 requisitos, entre funcionales y no funcionales, con un carácter flexible y modular, que deben ser establecidos para el funcionamiento efectivo del sistema de gestión documental de esta Universidad(AU)

The purpose of the study was to propose a general requirements specification for the document management system at the University of Havana, in keeping with more responsible, open, transparent and inclusive governance, an accountability-oriented approach and greater social control. The research had a descriptive design, a mixed approach and qualitative predominance. To contribute to the development of an information system which would build capacities on the basis of quality information in this institution, the study was based on the triangulation of two methodologies: one from the document management domain and the other from requirements engineering. As a result, 22 items and 201 requirements were presented, both functional and non-functional, of a flexible and modular nature, which should be established for the effective operation of the document management system at this university(AU)

Impacto de la implementación de un sistema documental en el aseguramiento de la calidad en un laboratorio de análisis clínicos de un hospital público / Impact of the implementation of a documentary system on quality assurance in a clinical analysis laboratory of a public hospital

El objetivo de este trabajo fue establecer el impacto de la implementación de un sistema de gestión de calidad (SGC) en el desempeño del laboratorio de análisis clínicos del Hospital Materno Provincial. Se diseñaron diez indicadores de calidad (IC), que se midieron pre y posimplementación del sistema documental. Se encontró para el indicador solicitud médica incorrecta (SMI) una disminución de 11,2% a 6% cuando se implementó la gestión documental. Para el indicador omisión del diagnóstico (OD), el porcentaje bajó de 41,6% a 27,9% luego de la intervención. Se encontró un 5% de errores en ingreso al sistema informático del laboratorio (EI-SIL) en situación basal y 3,9% posimplementación, mientras que el indicador muestras mal remitidas (MMR) disminuyó de 3,1% a 1,9%. El 58% de los analitos disminuyó el índice de error total (IET) y el 80% aumentó el valor de sigma luego de la intervención. El 61% de los analitos disminuyó el valor de incertidumbre, mejorando de esta manera el desempeño de los métodos analíticos. El porcentaje de valores críticos (VC) comunicados al médico terapeuta antes de los 60 minutos aumentó del 20 al 54% después de la implementación de la gestión documental, mientras que el indicador reimpresión de informes (RI) disminuyó de 5,2 a 1,8%. El tiempo de respuesta (TAT) disminuyó de 164 a 125 minutos. La implementación de un SGC bajo los requisitos de normas internacionales mejoró el conocimiento y funcionamiento de los procesos del laboratorio clínico, evidenciado por la disminución de los errores en las etapas preanalítica, analítica y posanalítica.

The purpose of this study was to analyze the impact of implementing a quality management system (QMS) in the performance of a clinical laboratory of Hospital Materno Provincial. Ten quality indexes (QI) have been designed; they were measured before and after the implementation of the document management system (DMS). For the "incorrect medical application" index, there was a reduction from 11.2% to 6% when the DMS was implemented. For the "diagnostic omission" index, the percentage decreased from 41.6% to 27.9% after the implementation. Five per cent of mistakes were found in the admission of the laboratory computer system in the baseline state and 3.9% of the mistakes were found after implementation of the system. Meanwhile, the "incorrect sent samples" index decreased from 3.1% to 1.9%. Fifty eight per cent of the analytes decreased the total error index and 80% of them increased the sigma value after the intervention. Sixty one per cent of the analytes decreased the uncertainty value, thus improving the performance of analytical methods. The percentage of critical values communicated to the physician before the 60 minutes increased from 20% to 54% after the implementation of the DMS, while the "reprint of reports" index decreased from 5.2% to 1.8%. The turn around time (TAT) decreased from 164 to 125 minutes. The implementation of a QMS, under the requirements of international standards, improved the knowledge and the functioning of different processes of the clinical laboratory. This has been evidenced by the decrease of mistakes in the pre-analytical, analytical and post-analytical phases.

O objetivo deste trabalho foi estabelecer o impacto da implementação de um sistema de gestão de qualidade (SGC) no desempenho do laboratório de análises clínicas do Hospital Materno Provincial. Foram desenhados dez indicadores de qualidade (IQ), que foram medidos antes e depois da implementação do sistema documental. Foi achada uma diminuição de 11,2% para 6% no indicador solicitação médica incorreta, (SMI) quando se aplica a gestão documental. Para o indicador omissão do diagnóstico, a porcentagem baixou de 41,6% para 27,9% após a intervenção. Foram encontrados 5% de erros em entrada ao sistema informático do laboratório (EI-SIL) em situação basal e 3,9% pós-implantação, enquanto que o indicador amostras mal encaminhadas (AME) diminuiu de 3,1% para 1,9%. cincuenta e ocho por ciento dos analitos diminuíram o índice de erro total (IET) e 80% aumentou o valor de sigma após a intervenção. Sesenta e uno por ciento dos analitos diminuiu o valor de dúvidas, melhorando desta maneira o desempenho dos métodos analíticos. A porcentagem de valores críticos (VC) comunicados ao médico terapeuta antes dos 60 minutos aumentou de 20 para 54% depois da implementação da gestão documental, enquanto que o indicador reimpressão de relatórios diminuiu de 5,2 para 1,8%. O tempo de resposta diminuiu de 164 para 125 minutos. A implementação de um SGC sob os requisitos de normas internacionais melhorou o conhecimento e funcionamento dos processos do laboratório clínico, evidenciado pela diminuição dos erros nas etapas pré-analítica, analítica e pós-analítica.

Democratizar a informação para o desenvolvimento do conhecimento: a ampliação do acesso ao acervo documental das ciências e da saúde na Fiocruz / Democratizing information to develop knowledge: expanding access to the science and health document collection at Fiocruz

Resumo A Fundação Oswaldo Cruz é detentora de expressivo patrimônio cultural constituído por coleções biológicas, edificações, objetos e documentos históricos qualificados como ativos estratégicos para preservação da memória institucional, para o ensino e para a pesquisa no campo das ciências e da saúde. No entanto, uma parte relevante do acervo documental estava indisponível para consulta pública até 2014. Este artigo apresenta o processo de disponibilização integral do acervo, descrevendo os problemas enfrentados, as soluções encontradas e os resultados obtidos. Ao final, a gestão dos documentos físicos e digitais é apontada como componente central para constituir fontes de informação para o presente e fontes históricas para o futuro.

Abstract The Oswaldo Cruz Foundation is home to significant cultural heritage comprising biological collections, buildings, and historical documents and objects denoted as strategic assets for preserving institutional memory as well as for teaching and research in the field of science and health. However, a major portion of these collections was unavailable to the public until 2014. This article introduces the process involved in providing full access to these collections and describes the challenges, solutions, and results. Finally, the management of physical and digital documents is indicated as a central component in constituting sources of information for the present and historical sources for the future.

Diseño de un sistema de gestión documental para organizaciones cubanas / Design of a document management system for Cuban organizations

Proponer el diseño de un sistema de gestión documental para organizaciones cubanas, en el territorio de Camagüey, teniendo en cuenta la importancia de la conservación del patrimonio documental en las organizaciones. Métodos: se incluyeron como muestra 42 empresas del territorio camagüeyano que se encuentran en perfeccionamiento empresarial. Se aplicaron encuestas para evaluar la situación sobre el dominio y el conocimiento de la gestión documental en estas organizaciones. Resultados: los datos obtenidos en las encuestas aplicadas en las diferentes entidades empresariales sirvieron de base para desarrollar la propuesta del sistema de gestión documental, el cual se realizó a partir de la programación de 4 etapas, donde se definieron los objetivos a alcanzar en cada una de ellas. Conclusiones: el sistema de gestión documental diseñado cumple con las normas internacionales y con los requisitos establecidos en el decreto ley 265, que establece las disposiciones generales para la protección del patrimonio documental de la nación...

Propose the design of a documentary management system for Cuban organizations in the territory of Camagüey, bearing in mind the importance of the preservation of the documentary heritage in the organizations. Methods: the sample was composed of 42 organizations undergoing enterprise improvement in the territory of Camagüey. Surveys were applied to evaluate the current status of knowledge about and command of document management in these organizations. Results: the data obtained from the surveys applied in the various enterprises served as basis for developing the proposal of document management system, which was structured into four stages with specific objectives defined for each of them. Conclusions: the document management system designed complies with international standards and the requirements included in Decree Law 265, where general provisions are established for the protection of the country's documentary heritage...

Research on the design of management system for pathological sample library / 中国医学装备

Objective:To establish the pathological sample database and standardize pathology specimen management processes to provide a platform for the study of pathology samples. Methods: Using J2EE, JSP, and component object model technology, the system establish the pathological sample library work platform for the pathology network resources, documentation, and intelligent. Results:The system established pathology samples and workflow management system architecture for the collection, storage and analysis of pathology specimens. Conclusion:The system designed to enhance the authenticity and credibility of the sample test results, thereby improve the accuracy of the sample analysis and provides a good reference for information technology-related departments.

Development of a Document Management System for the Standardization of Clinical Laboratory Documents

BACKGROUND: Documentation is very important; a considerable number of documents exist for use in accreditation inspection. However, most laboratories do not effectively manage the processes of documentation, organization, and storage. The purpose of this study was to facilitate the establishment of a strategically effective and sustainably standardized document management system. METHODS: A document code formatting system was modified by comparing the document list data received from 3 major university hospitals. In addition, a questionnaire regarding document code standardization was created and sent to 268 institutes to establish document classifications and generate a standard coding scheme. A computerized document management system was developed. RESULTS: Only 32% (8 out of 25 institutes) answered that they were able to identify all of the document types and their numbers. In total, 76% of institutes (19 out of 25) answered that a systematic document management system was necessary. Disorganized document files were systemized by classifying them into 8 major groups according to their characteristics: patient test records (T), test quality control (Q), manuals (M), equipment and environment management (E), statistics (S), division administration (A), department administration (R), and others (X). CONCLUSIONS: Our documentation system may serve as a basis for the standardization of documents and the creation of a document management system for all hospital laboratories.

Reflexiones sobre la gestión documental frente a los principios bioéticos en la investigación científica en Brasil / Discussions about of the document management considering the bioethics principles of scientific research in Brazil

En este estudio se busca una reflexión, basada en la literatura especializada, sobre el papel de la gestión documental frente a los principios y normativas de la ética en la investigación científica en Brasil. Esta investigación cualitativa, de carácter bibliográfico y documental, adoptó la técnica del análisis del contenido. La hipótesis que se presenta en esta reflexión es que la gestión documental no es una conducta éticamente neutra; por el contrario, posee implicaciones en el valor ético de consideraciones de los intereses implicados en las investigaciones que involucran a seres humanos sometidos a los comités de ética en investigación. Este estudio permitió conocer el funcionamiento y las necesidades de los comités de ética de la investigación, en cuanto a su gestión documental, considerando los valores éticos involucrados. También se consiguió investigar los principales aspectos definidores de la gestión documental, la tipología y el flujo documental, entre otros aspectos relevantes al tema.

The aim of this study is to reflect based in the specialized literature about the role of document management considering the principles and norms of ethic in research in Brazil. The research has a qualitative interpretation and a bibliographic and documental character. It was adopted the technique of content analysis for the survey of the information obtained. The main hypothesis involved in this reflection is that the document management is not an ethically neutral conduct, but instead of it, have implications in the ethical evaluation of the interests implied in the researches that involves human beings, submitted to the Research Ethics Committees. This study makes possible to knew the functioning and needs of the Research Ethics Committees in respect to its document management, taking consideration of the ethical principles involved. Makes possible also to investigate the outlines of documental management, the document typology and the document circle, between some other relevant questions.

Uma abordagem arquivística: os documentos de um laboratório das ciências biomédicas / An archival approach: the documents of a biomedical sciences laboratory

Aborda conceitos, métodos, técnicas e práticas arquivísticas para tratar documentos gerados pela atividade científica, tomando como referência pesquisa de campo realizada em laboratório do Instituto Oswaldo Cruz, da Fundação Oswaldo Cruz. Em análise que combina abordagem arquivística com elementos da sociologia da ciência, considera que os modelos e instrumentos do saber arquivístico se encontram subordinados aos pressupostos da pesquisa histórica ou da memória social. Servem ainda a uma racionalidade técnica alinhada a práticas empíricas de organização que se defrontam com a realidade documental mais complexa, levando a arquivística a negar seus fundamentos e princípios teóricos.

This article addresses archival methods, techniques, and practices for managing documents generated by scientific activity, using field research carried out at an Instituto Oswaldo Cruz laboratory at the Fundação Oswaldo Cruz as a reference. Based on an analysis combining an archival studies approach with elements of the sociology of science, we believe that the models and instruments of archival knowledge are subordinate to the assumptions of historical research or social memory. They also serve a technical rationality aligned with empirical organization practices that confront the more complex archival reality, leading archival science to negate its foundations and theoretical principles.