Systems scenarios: a tool for facilitating the socio-technical design of work systems.

The socio-technical systems approach to design is well documented. Recognising the benefits of this approach, organisations are increasingly trying to work with systems, rather than their component parts. However, few tools attempt to analyse the complexity inherent in such systems, in ways that generate useful, practical outputs. In this paper, we outline the 'System Scenarios Tool' (SST), which is a novel, applied methodology that can be used by designers, end-users, consultants or researchers to help design or re-design work systems. The paper introduces the SST using examples of its application, and describes the potential benefits of its use, before reflecting on its limitations. Finally, we discuss potential opportunities for the tool, and describe sets of circumstances in which it might be used. Practitioner Summary: The paper presents a novel, applied methodological tool, named the 'Systems Scenarios Tool'. We believe this tool can be used as a point of reference by designers, end-users, consultants or researchers, to help design or re-design work systems. Included in the paper are two worked examples, demonstrating the tool's application.

Advancing socio-technical systems thinking: a call for bravery.

Socio-technical systems thinking has predominantly been applied to the domains of new technology and work design over the past 60 years. Whilst it has made an impact, we argue that we need to be braver, encouraging the approach to evolve and extend its reach. In particular, we need to: extend our conceptualization of what constitutes a system; apply our thinking to a much wider range of complex problems and global challenges; and engage in more predictive work. To illustrate our agenda in novel domains, we provide examples of socio-technical perspectives on the management of crowd events and environmental sustainability. We also outline a research and development agenda to take the area forward.

Function allocation in complex systems: reframing an old problem.

In this article, we offer a new, macroergonomics perspective on the long-debated issue of function allocation. We believe thinking in this domain needs to be realigned, moving away from the traditional microergonomics conceptualisation, concerned predominantly with task-based decisions, and towards a macroergonomics approach, viewing function allocation choices as central to effective systems design. We frame our arguments within a systems perspective, advocating that function allocation issues need to be on the agenda of all individuals with a wider interest in the human and organisational aspects of complex work systems, including people who commission, sponsor, design, implement and use such systems. We also argue that allocation decisions should form a transparent, explicit stage early in the systems design and development process, involve multiple stakeholders (including end-users), be evidence-based, framed within the language of risk and utilise iterative methods (e.g. scenarios planning techniques). PRACTITIONER SUMMARY: This article presents a macroergonomics approach to function allocation, advocating its importance in effective systems design. Adopting a systems mindset, we argue function allocation should form an explicit stage early in the design process, involve multiple stakeholders, be evidence-based, framed within the language of risk and utilise iterative methods.

Assessing the value of human factors initiatives.

This paper examines the effectiveness of human factors initiatives and addresses some difficulties reported in calculating the value of such interventions. Company representatives and researchers applied a novel probabilistic assessment tool to estimate the financial impact of two macro-ergonomic projects. Key benefits of the company intranet project include reduced administrative and operational costs compared to a paper-based system; time savings for users asking for, providing and receiving information; and improved system usability and higher levels of usage. The communities of practice project demonstrates value through more efficient distribution and retrieval of information; reduced duplication by re-using technical knowledge to solve similar problems and improved sharing of good working practices, lessons and resources. The strengths of the tool include transparency, being quick and easy to learn and the collaborative workshop format, involving researches and key representatives from the organization. It makes a useful contribution to the challenge of assessing the financial value of ergonomic interventions, and, by exploiting its diagnostic and planning capabilities, could be extended to other domains.

A sociotechnical method for designing work systems.

The paper describes a new method for allocating work between and among humans and machines. The method consists of a series of stages, which cover how the overall work system should be organized and designed; how tasks within the work system should be allocated (human-human allocations); and how tasks involving the use of technology should be allocated (human-machine allocations). The method makes use of a series of decision criteria that allow end users to consider a range of factors relevant to function allocation, including aspects of job, organizational, and technological design. The method is described in detail using an example drawn from a workshop involving the redesign of a naval command and control (C2) subsystem. We also report preliminary details of the evaluation of the method, based on the views of participants at the workshop. A final section outlines the contribution of the work in terms of current theoretical developments within the domain of function allocation. The method has been applied to the domain of naval C2 systems; however, it is also designed for generic use within function allocation and sociotechnical work systems.